Employment and Labor ARTICLES

How Should Enterprises Employ Foreign Workers?

How Should Enterprises Employ Foreign Workers

“Currently, as the global community integrates deeper, employment of foreign workers in Vietnam is becoming more popular, both in foreign-invested enterprises and domestic enterprises. However, finding highly qualified labor is becoming difficult due to “insufficient supply and demand”. The demand for searching and hiring employees for high-level jobs, especially from international labor sources, is becoming increasingly important and urgent. So, let’s understand what enterprises should do to recruit foreign workers to work in Vietnam?”

  1. Conditions for employing foreign workers in Vietnam

Conditions for employees

Foreigners working in Vietnam must meet the following conditions:

  • Be at least 18 years of age and have full legal capacity.
  • Have qualifications, occupational skills, and practical experience.
  • Be in adequate health condition as prescribed by the Ministry of Health.
  • Is not serving a sentence, does not have an unspent conviction, and is not undergoing criminal prosecution under his/her home country’s law or Vietnam’s law.
  • Must obtain a work permit (WP), or confirm eligibility for ‘Work permit exemption’ or ‘WPE’ prior to commencing work.
Conditions for employer

Enterprises shall employ foreigners only for the positions of managers, executive directors, specialists and technical workers with professional requirements which cannot be met by Vietnamese workers.

Prior to the recruitment of foreign employees in Vietnam, the Enterprises must submit an explanation regarding the same which is subject to written approval by the competent authorities.

  1. Procedure for employing foreign workers

Enterprises employing foreign workers must follow the following general procedure:

First, determine the need to use foreign workers:
  • At least 30 days prior to the expected date of employment of foreign workers, the employer shall submit a report explaining the need to employ foreign workers to the labor agency.
  • During the process, if there is a change in demand for foreign workers, the enterprise must report about such changes at least 30 days in advance.
Second, ask for WP or WPE:
  • Work permit exemption: The enterprise must request the labor management authority for confirmation of WP or WPE at least 10 days prior to the date the employment of the foreigner.

Work Permit Exemption In Vietnam

  • Issuance of work permit: At least 15 days before the date on which the foreigner is expected to start working in Vietnam, the enterprise shall submit an application for a work permit to the labor authorities.

When to apply for Work Permits for foreigners?

Third, sign a labor contract:
  • Foreign workers working under the form of labor contract, after being granted a work permit, the enterprise and the employee must sign a written labor contract before the expected date of beginning work at the enterprise.
  • The enterprises must send the signed labor contract to the competent authorities which issued the work permit.
Fourth, report on employment of foreign workers:

Enterprises must submit reports for the first 6 months of the year (before 05 July) and annual reports (before 05 January of the following year) on employment of foreign workers to the labor management authorities.

Fifth, revoke the work permit:

If the work permit expires, the enterprise must revoke the foreigner’s work permit and submit it to the labor management agency within 15 days from the date of expiration of the work permit.

  1. Notes

  • Work permit has a maximum term of 2 years. The labor contract must specify a definite term of employment and can be renewed many times. However, such renewal must be within the term of the issued work permit.
  • Work permit can be renewed only once. After it has been renewed once, if the employee wishes to continue working, he/she must apply for a new work permit.
  • Work permit is not a valid substitute for the foreign worker’s residence document. Enterprises need to apply for temporary residence registration, temporary residence cards, or relevant visa for the foreign employee during the employment period.

Forms of residence applied to foreign employees in Vietnam

Temporary residence in Vietnam – Who can apply and how?

  • Enterprises should pay attention to the personal income tax of foreign workers and must plan for the payment of the same in advance to avoid delays.

Personal Income Tax finalization for foreign nationals in Vietnam

The article is based on the current law at the time of recording as above and may no longer be relevant at the time readers access this article due to changes in applicable law and specific cases that the reader wants to apply. Therefore, the article is for reference only.

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